May 16, 2017

MINUTES A public meeting of the Placentia Council was held Tuesday, May 16, 2017 at the Town Hall with the following in attendance: Mayor: Deputy Mayor​: Councillors: Wayne D. Power Keith Pearson Noella Collins Dan Greene Frankie Nash William Woodman CAO: ​Charlotte Hickey Public Works Supervisor: ​Harold Power Facilities Manager: ​Rhonda Power Admin. Office Manager: ​Mary Greene Executive Assistant:​ Debbie Gear ​ bservers: ​Five​ (​5​) O __________________________________________________________________________________ Mayor Power called the meeting to order at 7:00 p.m. Condolences Mayor Power took a moment to express condolences on the recent passing of Town employee Debra Healey’s father, Gerald Healey. The CAO was asked to send an expression of sympathy to Debra and members of the Healey family. Rules of Procedure As per the request from the privileged meeting earlier this month, the Mayor reminded Council that the Rules of Procedure adopted by motion of Council state there is to be no mention of employees names at the public meeting and that all Human Resources issues are to be held in privileged session. Congratulations The following residents were recognized on sports achievements attained during the past month: ● Laval Girls AAA Ball Hockey team for coming away from competition as the Provincial Champions ● Laval Cheerleaders on taking home the silver from the provincial competition and to Brooklyn McCarthy for being named MVP for the Laval Squad ● Brittany McCarthy for receiving the 2016 Junior Female Player of the Year award from Softball Newfoundland ● Liam Shea for receiving the 2016 Minor Male Player of the Year U16 from Softball Newfoundland ● Nicholas Pittman being selected the 2016 Junior Male Player of the Year by Softball Newfoundland ● Mike Davis of Fox Harbour who is the most recent inductee into the Softball Hall of Fame ● Placentia Lions Minor Hockey Teams on success at the All NL Hockey Tournaments including Gold Medals for Atom and Bantam Teams and Bronze Medal for the Pee Wee Team! Also recognized this month were: ● The Placentia Community Youth Network has been selected for the Volunteer Group of the Year Award by Recreation Newfoundland and Labrador. ● Ms. Anne Whelan of Jerseyside who was recently presented with the P.J. Gardiner 2017 Newfoundland and Labrador Entrepreneur of the Year Award. ● Tina Hickey on receipt of the Nursing Practice of the Year Award from Eastern Health & the Health Care Foundation Congratulations are extended to all residents who achieve milestones in their particular field. Proclamations The week of May 21 to May 27, 2017 was declared ​National Public Works Week in the Municipality of Placentia. Mayor Power acknowledged the hard work and dedication of Public Works employees and asked that Public Works Supervisor convey Council’s appreciation to his staff. This past week the Town observed ​North American Occupational Safety & Health Week with a flag raising ceremony and safety recognition awards and staff lunch. On May 8th Mayor Power attended the National Nursing Week 2017 Proclamation at the Placentia Health Care Centre recognizing the contribution of all nurses to the high quality and safe patient care. Adoption of Agenda The agenda for the meeting of May 16, 2017 was circulated prior to the meeting. Motion #17-109 Councillor Nash/Deputy Mayor Pearson Bet it resolved that the agenda as presented for the May 16, 2017 Council meeting is approved. (CARRIED: Mayor Power, Deputy Mayor Pearson, Councillors Nash, Greene, Collins and Woodman voted in favour of the motion.) Minutes of the Meeting of April 18, 2017 The minutes of the meeting of April 18, 2017 were circulated prior to the meeting. It was noted that Councillor Greene did not attend the meeting nor did he vote on any of the motions. The Executive Assistant will correct the minutes. Motion #17-110 Councillor Nash/Deputy Mayor Pearson Be it resolved that the minutes of the meeting held April 18, 2017 are adopted as circulated, perused and amended. (CARRIED: Mayor Power, Deputy Mayor Pearson, Councillors Nash, Greene, Collins and Woodman voted in favour of the motion.) Business Arising from Minutes and/or Action Sheet Deputy Mayor Pearson enquired on the request to relocate the bus stop in Southeast. Staff will write the school board about this issue to see if a change is warranted for the next school year. EXECUTIVE COMMITTEE REPORT (Mayor Power, Chair; Deputy Mayor Pearson, Councillor Dan Greene, Resource Person – CAO) Non-Bargaining Union Agreement A management agreement was prepared by an independent consultant for the non-bargaining members of staff. This agreement was presented to Council as a whole, a copy was made available for all Council to come in to review, it was discussed by Councillors in a privileged session and the recommendation was made to accept the agreement as presented and amended. Motion #17-111 Deputy Mayor Pearson/Councillor Greene Be it resolved that Council approves the adoption of the Non-Bargaining Unit Management Agreement to be effective from April 1, 2017 to March 31, 2020. (CARRIED 4:2 – Mayor Power, Deputy Mayor Pearson, Councillors Greene and Nash voted in favour of the motion; Councillors Collins and Woodman voted against the motion.) Councillors asked for a copy of the final agreement and the Executive Assistant was requested to circulate same. Approval to Form a Special Committee At the Committee of the Whole meeting held April 25, 2017, a motion was tabled to approve the formation of a committee to review the Vehicle Use Policy. The motion approved at that meeting was: Moved by Deputy Mayor Pearson and Seconded by Councillor Greene that Council approve the formation of a committee chaired by Deputy Mayor Pearson and comprised of a representative each of Council, union, management and staff to review the Vehicle Use Policy. (CARRIED 4:2 Mayor Power, Deputy Mayor Pearson, Councillors Nash, Greene and Woodman voted in favour of the motion; Councillors Collins and Coombs voted against. Motion #17-112 Deputy Mayor Pearson/Councillor Greene Be it resolved that Council approves the ratification of the motion to form a Special Committee of Council Chaired by Deputy Mayor Pearson and comprised of a representative each of Council, union, management and staff to review the Vehicle Use Policy. Discussion on the Motion Although this was only the motion to form a committee, discussion took place on the activity of the committee to date. The Deputy Mayor summarized that the committee, in the interest of staff safety, is not leaning toward any significant change in the policy and advised that a document will be produced for Council’s review next month. As the discussion continued it leaned toward human resources matters and the Mayor advised that the discussion would have to stop as HR matters are not to be discussed in a public forum. Councillor Collins asked for a privileged session and Mayor Power agreed to same to be held at the end of the public meeting. The vote was held on the motion to form a committee. (CARRIED 4:2 – Mayor Power, Deputy Mayor Pearson, Councillors Greene and Nash voted in favour of the motion; Councillors Collins and Woodman voted against the motion.) Approval to Hire Manager of Recreation and Community Programming At the Special meeting of Council held May 2, 2017 Council approved the hiring of the Manager of Recreation and Community Programming by the following motion: Moved by Deputy Mayor Pearson and seconded by Councillor Nash that Council approve the employment of Mr. Gordon Pike for a one year contractual position as Manager of Recreation and Community Programming with the option to renew the contract for a second year. (CARRIED 4:1 Mayor Power, Deputy Mayor Pearson, Councillors Nash and Greene voted in favour of the motion; Councillor Woodman voted against the motion.) Motion #17-113 Deputy Mayor Pearson/Councillor Nash Be it resolved that Council approves the ratification of the motion to approve the employment of Mr. Gordon Pike for a one year contractual position as Manager of Recreation and Community Programming with the option to renew the contract for a second year. Discussion on the Motion Councillor Collins asked if the advertisement for this position stated that the job was for a one year period with negotiation optional for a second year. The Mayor explained that the terms of the position were part of the negotiation with a six month probationary period. He also noted that this matter is human resources and the details were fully discussed at the special meeting of Council held on May 2, 2017. Councillor Collins asked that it be noted that the Mayor would not answer her question about the ad; however there was neither copy of the ad available in Council Chamber. The​ Mayor adjourned to a privileged session of Council ​and the spectators left the gallery.. The CAO was asked to obtain a copy of the advertisement and when the CAO returned the ad was read verbatim to Council by the Mayor and further discussion was held. The meeting​ returned to public session at 8:05 p.m.​, spectators returned and a vote was taken on Motion #17-113. (CARRIED 4:2 Mayor Power, Deputy Mayor Pearson, Councillors Nash, and Greene voted in favour of the motion; Councillor Collins and Woodman voted against the motion.) Change in Job Title/Duties The Executive Committee recommended that Council adopt the change in job title and duties for the current Facilities Manager to Manager of Tourism, Marketing and Communications as per the accepted job description. Motion #17-114 Deputy mayor Pearson/Councillor Greene Be it resolved that the motion to approve the change in job title and duties for the current Facilities Manager to Manager of Tourism, Marketing and Communications as per the accepted job description is adopted. (CARRIED 5:1 Mayor Power, Deputy Mayor Pearson, Councillors Nash, Greene and Woodman voted in favour of the motion; Councillor Collins voted against the motion.) Information Items from the Meeting Mayor Power updated Council on a recent meeting with Minister Al Hawkins from the Department of Transportation and Works regarding the lift bridge project. The Town received a $5,000 grant for a concept design to restore Fort Frederick however the Department is not accepting financial responsibility to complete the restoration. This will be further explored. Landscaping will be done on the Townside of the bridge near the Bridgeway building, and pedestrian access to the Jerseyside boardwalk will be completed. Street lighting will be installed mid June; it is hoped this will cut down on the glare from the traffic lights. Government says that Transportation Association Standards are met in the road alignment so there will be no adjustments made in that regard. The Administrative Office Manager is asked to review the bridge construction project to ensure all fees are collected. Representatives from the Department of Tourism, Industry and Innovation visited Placentia this past week. Patrick O’Keefe is intended to retire in the near future and he introduced Mr. Denis Sullivan to the Town staff, Mr. Sullivan will assume Mr. O’Keefe’s duties until a staff person is assigned to replace him. Mayor Power acknowledged the work of the Economic Development Committee in preparing for, and the launch of, the Placentia Mobile App. Over 200 people had downloaded the app since it was released four days ago. There has been a positive response on the app from local tourism operators. Congratulations to the committee and staff on a job well done. The waste collection contract is in force until the end of this year; however staff have been information gathering in preparation to discuss tendering when the committee meets next month. A public meeting will be held in Dunville in June (28th) to inform residents of the capital project planned for Dunville this season and the long term plan for water supply improvements. Public Works has identified the streets that require paving in the area and the CAO has been exploring funding options to deal with at least some of these when the paving contractor is here in June. Mayor Power welcomed Mr. Gord Pike to the staff of Town of Placentia. Mr. Pike has been active in his role since May 8th visiting other communities as well as local stakeholders, reviewing the Recreation Plan and working on a vision for an all inclusive programming plan for the Town. The YMCA is taking registration for their summer program on May 24th at St. Anne’s Academy. They are also recruiting staff at this time. The bids for lighting and sound improvements at the Arts Centre came in much higher than expected. Alternative options are currently being explored. Mills/Wright have been retained with funding assistance from CBDC to prepare a wayfinding signage concept for the Town. The Mayor and the CAO met with Minister Eddie Joyce and Deputy Minister Jamie Chippett on May 17 and agreed that a tendering plan will be developed as soon as possible for the pool project. FINANCE COMMITTEE REPORT (Councillor Dan Greene, Chair; Councillors William Woodman & Frankie Nash ; Resource Person Administrative Office Manager) Accounts Payable The Finance Committee recommended that Council approve the Accounts Payable Transaction Journal dated May 4, 2017 in the amount of $53,132.67. Motion #17-115 Councillor Greene/Councillor Nash Be it resolved that the motion to adopt the Accounts Payable Transaction Journal dated May 4, 2017 in the amount of $53,132.67 is approved. (​CARRIED: Mayor Power, Deputy Mayor Pearson, Councillors Collins, Greene, Nash and Woodman voted in favour of the motion.) Cheque Register – General Account The Finance Committee recommended that Council approve the Cheque May 4, 2017 in the amount of $169,678,64 for cheques numbered 025586 to 025664. Motion #17-116 Register dated Councillor Greene/Councillor Councillor Nash Be it resolved that the motion to approve the Cheque Register dated May 4, 2017 in the amount of $169,678,64 for cheques numbered 025586 to 025664 Is adopted. (​CARRIED:Mayor Power, Deputy Mayor Pearson, Councillors Collins, Greene, Nash and Woodman voted in favour of the motion.) Cheque Register – Special Accounts The Finance Committee recommended that Council approve the Special Accounts Cheque Register for the month of May 2017. Motion #17-117 Councillor Greene/Councillor Councillor Nash Be it resolved that the motion to approve the Special Accounts Cheque Register for the month of May, 2017 is adopted. (CARRIED:Mayor Power, Deputy Mayor Pearson, Councillors Collins, Greene, Nash and Woodman voted in favour of the motion.) Visa Statement The Finance Committee recommended that Council approve the Visa statement dated March 28 to April 27, 2017 in the amount of $2,994.41. Motion #17-118 Councillor Greene/Councillor Councillor Nash Be it resolved that the motion to approve the Visa statement dated March 28 to April 27, 2017 in the amount of $2,994.41 is adopted. (​CARRIED:Mayor Power, Deputy Mayor Pearson, Councillors Collins, Greene, Nash and Woodman voted in favour of the motion.) Street Sweeping The Finance Committee recommended that Council approve the expenditure of $9,525.00 plus HST to 3 in 1 Contracting Incorporated for street sweeping and line painting services. Motion #17-119 Councillor Greene/Councillor Nash Be it resolved that the motion to approve the expenditure of $9,525.00 plus HST to 3 in 1 Contracting Incorporated for street sweeping and line painting services is adopted. CARRIED: 5:1 Mayor Power, Deputy Mayor Pearson, Councillors Greene, Nash and Woodman voted in favour of the motion, Councillor Collins voted against the motion.) PUBLIC WORKS COMMITTEE REPORT (Councillor William Woodman, Chair; Councillor Dan Greene; Resource Person – Public Works Supervisor) 138-146 Freshwater Crescent – Residential Building Permit The Public Works Committee recommended that Council approve the application for a Residential Development Permit to construct a new residence and personal use garage at #138-146 Freshwater Crescent, Freshwater based on submission of the floor plan with the stipulation that the foundation pegs are put in place for the accessory building and are approved by the Public Works Department prior to start of construction. The homeowner accepts responsibility for any damages occurring as a result of placement of the accessory building structure outside municipal regulations. The accessory building must be no greater in size than 80% of the primary building or 6m in height and must be finished with similar design and color as the primary building. Motion #17-120 Councillor Woodman/Councillor Greene Be it resolved that the motion to approve the application for a Residential Development Permit to construct a new residence and personal use garage at #138-146 Freshwater Crescent, Freshwater based on submission of the floor plan with the stipulation that the foundation pegs are put in place for the accessory building and are approved by the Public Works Department prior to start of construction is adopted. The homeowner accepts responsibility for any damages occurring as a result of placement of the accessory building structure outside municipal regulations. The accessory building must be no greater in size than 80% of the primary building or 6m in height and must be finished with similar design and color as the primary building is adopted. CARRIED:Mayor Power, Deputy Mayor Pearson, Councillors Collins, Greene, Nash and Woodman voted in favour of the motion.) 13 Kelly Crescent – Residential Building Permit The Public Works Committee recommended that Council approve the application for a Residential Development Permit to construct a new residence at #13 Kelly Crescent, Southeast pending approval from all other government agencies. Motion #17-121 Councillor Woodman/Councillor Nash Be it resolved that the motion to approve the application for a Residential Development Permit to construct a new residence at #13 Kelly Crescent, Southeast pending approval from all other government agencies is adopted. CARRIED:Mayor Power, Deputy Mayor Pearson, Councillors Collins, Greene, Nash and Woodman voted in favour of the motion.) 60-62 New Settlement Hill – Residential Building Permit The Public Works Committee recommended that Council approve the application for a Residential Development Permit to construct a new house and shed at #60-62 New Settlement Hill with the stipulation that the accessory building not be more than 80% of the footprint of the primary building and be less than 6m in height. Motion #17-122 Councillor Woodman/Councillor Greene Be it resolved that the motion to approve the application for a Residential Development Permit to construct a new house and shed at #60-62 New Settlement Hill is adopted with the stipulation that the accessory building not be more than 80% of the footprint of the primary building and be less than 6m in height. (CARRIED:Mayor Power, Deputy Mayor Pearson, Councillors Collins, Greene, Nash and Woodman voted in favour of the motion.) 2 Mill Brook Road​ – ​Residential Extension Permit The Public Works Committee recommended that Council approve the application for a Residential Development Extension Permit to construct an attached greenhouse at #2 Mill Brook Road, Dunville. Motion #17-123 Councillor Woodman/Councillor Greene Be it resolved that the motion to approve the application for a Residential Development Extension Permit to construct an attached greenhouse at #2 Mill Brook Road, Dunville is adopted. CARRIED:Mayor Power, Deputy Mayor Pearson, Councillors Collins, Greene, Nash and Woodman voted in favour of the motion.) 27 Kelly Crescent – residential Building Permit The Public Works Committee recommended that Council approve the application for a Residential Development Permit to construct a new residence with a personal use garage at #27 Kelly Crescent with the stipulation that the structure be less than 6m in height and less than 80% of the square footage of the main structure. Permit is pending approval from all other government agencies. Motion #17-124 Councillor Woodman/Councillor Nash Be it resolved that the motion to approve the application for a Residential Development Permit to construct a new residence with a personal use garage at #27 Kelly Crescent is adopted with the stipulation that the structure be less than 6m in height and less than 80% of the square footage of the main building. Permit is pending approval from all other government agencies. CARRIED:Mayor Power, Deputy Mayor Pearson, Councillors Collins, Greene, Nash and Woodman voted in favour of the motion.) 19-23 Whelan Place – Accessory Building Permit The Public Works Committee recommended that Council approve the application for an Accessory Building Permit to construct a back deck at #19-23 Whelan Place. Motion #17-125 Councillor Woodman/councillor Nash Be it resolved that the motion to approve the application for an Accessory Building Permit to construct a back deck at #19-23 Whelan Place is adopted. CARRIED:Mayor Power, Deputy Mayor Pearson, Councillors Collins, Greene, Nash and Woodman voted in favour of the motion.) 36 Bruley Avenue – accessory Building Permit The Public Works Committee recommended that Council approve the application for an Accessory Building Permit to construct a personal use garage at #36 Bruley Avenue, Placentia as per municipal regulations; building must be less than 80% of the footprint of the primary residence and less than 6m in height. Motion #17-126 Councillor Woodman/Councillor Greene Be it resolved that the motion to approve the application for an Accessory Building Permit to construct a personal use garage at #36 Bruley Avenue, Placentia is adopted as per municipal regulations; building must be less than 80% of the footprint of the primary residence and less than 6m in height. CARRIED:Mayor Power, Deputy Mayor Pearson, Councillors Collins, Greene, Nash and Woodman voted in favour of the motion.) 116 Orcan Drive – Accessory Building Permit The Public Works Committee recommended that Council approve the application for an Accessory Building Permit to extend the existing deck at #116 Orcan Drive, Placentia. Motion #17-127 Councillor Woodman/Councillor Nash Be it resolved that the motion to approve the application for an Accessory Building Permit to extend the existing deck at #116 Orcan Drive, Placentia is adopted. CARRIED:Mayor Power, Deputy Mayor Pearson, Councillors Collins, Greene, Nash and Woodman voted in favour of the motion.) 40 Blockhouse Road – Occupancy Permit Applications The Public Works Committee recommended that Council approve the application for a permit to occupy Grandma’s Kitchen at #40 Blockhouse Road, Placentia pending approval from all other government agencies. Motion #17-128 Councillor Woodman/Councillor Nash Be it resolved that the motion to approve the application for a permit to occupy Grandma’s Kitchen at #40 Blockhouse Road, Placentia is adopted pending approval from all other government agencies. CARRIED:Mayor Power, Deputy Mayor Pearson, Councillors Collins, Greene, Nash and Woodman voted in favour of the motion.) 135 Freshwater Crescent – Occupancy Permit The Public Works Committee recommended that Council approve the application for a permit to occupy Pawsitive Pet Grooming at #135 Freshwater Crescent, Freshwater pending approval from all other government agencies. Motion #17-129 Councillor Woodman/Councillor Nash Be it resolved that the motion to approve the application for a permit to occupy Pawsitive Pet Grooming at #135 Freshwater Crescent, Freshwater pending approval from all other government agencies is adopted. CARRIED:Mayor Power, Deputy Mayor Pearson, Councillors Collins, Greene, Nash and Woodman voted in favour of the motion.) Sign, Fence and Vendor Permits The Public Works Committee recommended that Council approve the following sign, fence and vendor permits: 1. 2. 3. 4. 5. the application for a sign permit for Pawsitive Pet Grooming at #135 Freshwater Crescent. the application for a sign permit for H & E Design at Morrissey’s Lane, Southeast the application for a Fence Permit at #33 King’s Lane, Southeast. the application for a Vendor Permit to sell tickets at Placentia Mall. the application for a Vendor Permit to operate a mobile food truck pending approval from all other government agencies. Motion #17-130 Councillor Woodman/Councillor Greene Be it resolved that the motion to approve the following sign, fence and vendor permits is adopted: the application for a sign permit for Pawsitive Pet Grooming at #135 Freshwater Crescent. 1. the application for a sign permit for H & E Design at Morrissey’s Lane, Southeast 2. the application for a Fence Permit at #33 King’s Lane, Southeast. 3. the application for a Vendor Permit to sell tickets at Placentia Mall. 4. the application for a Vendor Permit to operate a mobile food truck pending approval from all other government agencies. (CARRIED: Mayor Power, Deputy Mayor Pearson, Councillors Collins, Greene, Nash and Woodman voted in favour of the motion.) Council has received some concerns with development at the new subdivision in in Southeast; there are questions with regard for possible flooding. Council was advised that the application was reviewed by an independent engineering company. Pavement Repair, Kelly Crescent The Public Works Committee recommended that Council approve the expenditure of approximately $4,000.00 plus HST to repair paving on Kelly Crescent to uncover a resident’s pin that was paved over in error; this was not done by the Town of Placentia however the Town has since assumed responsibility of the road and therefore the responsibility of the repair. Motion #17-131 Councillor Woodman/Councillor Nash Be it resolved that the motion to approve the expenditure of approximately $4,000.00 plus HST to repair paving on Kelly Crescent to uncover a resident’s pin that was paved over in error is adopted. The error was not made by the Town of Placentia however the Town has since assumed responsibility of the road and therefore the responsibility of the repair. CARRIED:Mayor Power, Deputy Mayor Pearson, Councillors Collins, Greene, Nash and Woodman voted in favour of the motion.) Stop Sign Approval The Public Works Committee recommended that Council approve the installation of additional stop signs at the intersection of O’Keefe Street and O’Reilly Street in Townside, Placentia in the interest of public safety. Motion #17-132 Councillor Woodman/Councillor Nash Be it resolved that the motion to approve installation of additional stop signs at the intersection of O’Keefe Street and O’Reilly Street in Townside, Placentia in the interest of public safety is adopted. CARRIED:Mayor Power, Deputy Mayor Pearson, Councillors Collins, Greene, Nash and Woodman voted in favour of the motion.) Approval in Principle -Placentia Bay Holdings The Public Works Committee recommended that Council give approval in principle for a business permit to Placentia Bay Holdings to develop plans to operate a medicinal cannabis producing plant in Argentia subject to approval from all other provincial and federal agencies. Motion #17-133 Councillor Woodman/Councillor Nash Be it resolved that the motion to give approval in principle for a business permit to Placentia Bay Holdings to develop plans to operate a medicinal cannabis producing plant in Argentia is adopted pending approval from all other provincial and federal agencies. ​CARRIED:Mayor Power, Deputy Mayor Pearson, Councillors Collins, motion.) Greene, Nash and Woodman voted in favour of the It was noted that the company intends to hold a job fair(s) as the opportunity for employment draws near which will provide public information on the project. Standing Offer Equipment Rental The Public Works Committee recommended that Council approve the standing offer for equipment rental for companies that have met the specified requirements outlined by the Town of Placentia. Motion #17-134 Councillor Woodman/Councillor Nash Be it resolved that the motion to approve the standing offer for equipment rental for companies that have met the specified requirements outlined by the Town of Placentia is adopted. CARRIED:Mayor Power, Deputy Mayor Pearson, Councillors Collins, Greene, Nash and Woodman voted in favour of the motion.) It was noted that all contractors were advised of required documentation, however only one company is in compliance. Request for Approval in Principle to Develop in Shaw’s Lane Approval in principle was not given to develop at 28-32A Shaw’s Lane. The owner will be written to advise of requirements that must be considered with regard to right of way, water hookup, and other stipulations that will have to be met due to precedents set. Application to Construct Three Residences on Orcan Drive An application for #104 Orcan Drive was not recommended for approval as it does not meet municipal regulations. MUNICIPAL & COMMUNITY SERVICES COMMITTEE REPORT (Councillor Councillors Dan Greene & William Woodman; Resource Person – CAO) There were no discussions arising from the Municipal Enforcement Officer’s report that was circulated prior to the meeting. Residents are reminded that the Town of Placentia is pleased to report street light outages when brought to our attention. NL Power requires the pole number and location. As an extra measure to help find the pole in question, they are asking that the pole be marked with coloured tape or ribbon when getting the number from the plate. Public assistance is appreciated. CULTURE & TOURISM COMMITTEE REPORT (Deputy Mayor Keith Pearson, Chair; Councillors Noella Collins; Resource Person – CAO) The Culture and Tourism Committee met on May 3, 2017 and reported the following from their discussions: Arts Centre upgrades are in progress with renovations to backstage finished; accessibility to the stage from both dressing rooms is now completed as well. Fundraising is ongoing for the Voices of Placentia Bay Festival being held the first weekend August. Twinning with Plentzia Spain will take place when the delegation arrives in June. Further details will be provided as the event draws nearer. French Basque rowers will visit Placentia July 26/27 in preparation to set sail from here to row to St. Pierre. Five local rowers have expressed an interest in being part of the crew. Congratulations were expressed to Rhonda Power and all staff who helped with the launch of the Placentia App. It was an excellent event and it is a very user friendly app. RECREATION COMMITTEE REPORT (Councillor Noella Collins, Chair; Councillor Frankie Nash; Deputy Mayor Keith Pearson; Resource Person – CAO) There has been positive response to holding a floor hockey camp at Unity PARC. More information is being gathered and will be shared as available. Benjamin’s Circus has expressed an interest in bringing their event to Placentia. There are no live animals in the performance. Details of a rental agreement will be finalized if the terms are agreeable to both parties. The umpires clinic had 10 participants this year, last year there was no attendance. An event to declare that June is Recreation Month in Placentia will be held at St. Anne’s Academy early next month. ECONOMIC DEVELOPMENT COMMITTEE REPORT (Councillor Frankie Nash, Chair; Deputy Mayor Keith Pearson; Councillor Noella Collins; Resource Person – CAO) The Placentia Bay Age Friendly Fair will be held at Unity PARC on June 9 & 10. There are over 50 booths registered to date. Residents of all ages are urged to take part in this interesting and informative event. The interest is growing in the Placentia Bay Industrial Showcase taking part at Unity PARC in September. The next Lunch and Learn meeting will be hosted by the Placentia Chamber of Commerce, a date is yet to be determined. COUNCILLORS’ COMMENTS Mayor Power publicly advised that he received and accepted Councillor Coombs’ resignation from Council on April 27, 2017. The Elections Act states that a by- election is not required within twelve months of a planned municipal election therefore the vacant seat will not be filled. Mayor Power thanked Councillor Coombs for his service on Placentia Council for the past three years as well as for his previous service on Freshwater Council. His contribution of his time and community involvement are appreciated. On behalf of Council, Mayor Power wished Mr. Coombs well in his future business and personal life. It was asked who will be attending the FCM Conference and was advised by the Mayor that he himself will attend and the Executive Committee recommended that the CAO accompany him. It was asked if the Town had any information on the disposition of the Northeast Arms Camp. Mayor Power was told by Minister Judy Foote that there seems to be interest in returning the site to the Canadian Government. This will require more discussion and there will be a process to follow. Cleanup workers are scheduled to start May 23, 2017; Eastern Waste bulk pickup is May 31st. Public Works staff were thanked for their constant good work, they are ready to go any time of day or night to keep services going for residents. The question of the integrity of the wave wall on Orcan Drive was questioned. Public Works staff check the wall and maintain the valves. The life span of the structure is 50 years, we are at about 30 now. There will be evidence when the wall starts to deteriorate. Mr. Pike was welcomed as the newest member of Town of Placentia staff. The Placentia Lions Club for their donation of two garbage/recycling boxes to the Town. St. Anne’s Academy Grade VI classes were acknowledged for taking part in last week’s Municipal Awareness Day activities. He was impressed that students brought up three of the topics that are most prevalent for Council – services (water/roads), recreation and economic development. MP Ken McDonald will attend a number of events to be held Placentia this summer. The RCMP will mark Police Week with an open house at the Placentia Detachment tomorrow, Council was urged to stop by their offices. Several members of Council attended the MNL Symposium held in Gander. Of particular note is government’s REgional Government Consultations. There’s a lot of work to be done on this and the Town will require a strong voice to ensure our municipality is properly represented in discussions. Husky has advised the Mayor that the White Rose extension project is not yet sanctioned. Talks are progressing and appear positive but official announcement is required before the project moves forward. In closing, Mayor Power encourages everyone to download Placentia App! Adjournment There being no further business, the meeting concluded at 9:00 p.m. _____________________________________ MAYOR WAYNE D. POWER, MAYOR _____________________________________ DATE ____________________________________ CHARLOTTE HICKEY, CAO